TDS (Tax Deducted at Source) Return Filing
TDS is a system introduced by the Income-tax Department to collect tax at the source of income. Any individual, firm, LLP, company, or other entity making specified payments such as salary, professional fees, rent, contract payments, interest, or commission is required to deduct tax at prescribed rates, deposit it with the government, and file periodic TDS returns.
Non-compliance can result in interest, late fees, penalties, and notices from the department. Our TDS return filing services ensure complete compliance, accuracy, and timely reporting under the Income-tax Act, 1961.
At Mauli Pawar & Associates, we provide professional support for TDS return filing services Pune, handling the entire compliance process from quarterly filing to correction returns. Whether you are looking for TDS return filing India or guidance on how to file TDS returns online, our team keeps the TDS return filing process simple and easy to understand. As trusted TDS filing consultants Pune, we ensure your returns are submitted accurately and on time, so you can focus on running your business.
Key Highlights
- Complete end-to-end TDS compliance support
- Applicable for salary and non-salary payments
- Accurate TDS computation as per Income-tax Act
- Timely quarterly filing of Forms 24Q, 26Q, 27Q, and 27EQ
- Correct challan preparation and payment tracking
- PAN verification and data validation to avoid defaults
- TDS reconciliation with TRACES and Form 26AS
- Filing of correction and revised TDS returns
- Generation and issuance of Form 16 and Form 16A
- Support for TDS notices, interest, and late fee cases
- Reduced risk of penalties and disallowance of expenses
- Suitable for individuals, firms, LLPs, companies, and MSMEs
Types of TDS Section
TDS on salary is deducted by the employer when salary is paid to an employee. The deduction is based on the employee’s annual taxable income and applicable income tax slab rates. While calculating TDS, the employer considers salary components, eligible exemptions such as HRA and LTA, and deductions under sections like 80C and 80D. TDS is deducted monthly, deposited with the government, and reported in quarterly Form 24Q. At year-end, the employer issues Form 16 to the employee as proof of TDS.
| No. | TDS Type | Section | Rate (%) | Threshold Limit | Easy Reminder |
|---|---|---|---|---|---|
| 1 | TDS on Salary | 192 | As per Income Tax Slab Rates | Basic exemption limit(as per applicable tax regime) | 9 To 5 = Salary | 2 | PF Withdrwal | 192A | 10% (with PAN), 30% (without PAN) | Withdrawal > ₹50,000 before 5 years of service | A for After job (PF) |
| 3 | Contractor / Subcontractor Payments | 194C | 1% (Individual/HUF) or 2% (Others) | ₹30,000 per payment or ₹1,00,000 per year | C for Contractor |
| 4 | Professional & Technical Fees | 194J | 10% (Professional services) or 2% (technical services) | ₹30,000 per year | J for Judge (Professional = CA, lawyer, consultant) |
| 5 | Rent | 194I | 10% (Land/Building) and 2% (Plant & Machinery) | ₹2,40,000 per year | I for Infrastucture (Office or equipment rent) |
| 6 | Interest (Other Than Securities) | 194A | 10% | ₹40,000 per year₹50,000 (senior citizens) | A for Account (Loan or FD interest) |
| 7 | Commission or Brokerage | 194H | 5% | ₹15,000 per year | H for Help |
| 8 | Purchase of Goods | 194Q | 0.1% | Purchase > ₹50 lakh(Buyer turnover > ₹10 crore) | Q for Quantity |
| 9 | Non-Resident Payments | 195 | As per Act / DTAA | No minimum limit | 5 = Foreige |
| 10 | Sale of Immovable Property | 194IA | 1% | Property value > ₹50 lakh | IA Immovable Asste |
| 11 | Rent by Individual / HUF | 194IB | 5% | Rent > ₹50,000 per month | Personal high rent |
| 12 | E-commerce Transactions | 194O | 1% | ₹5 lakh per year (seller) | O for Online sales |
| 13 | Dividend | 194K | 10% | ₹5,000 per year | K for Khaata (shares) |
| 14 | Interest on Securities | 193 | 10% | No basic limit (some exemptions) | 3 = Bonds (3 Party) & debentures |
TDS Return Forms
TDS returns are filed quarterly using different forms, depending on the nature of payment and the type of deductee. Selecting the correct form is important to avoid defaults and notices.
| No. | Form No. | Applicable For | Nature of Payment | Who Files | Easy Reminder |
|---|---|---|---|---|---|
| 1 | 24Q | Salary TDS | Salary paid to employees | Employer | Salary TDS return |
| 2 | 26Q | Resident – Non-Salary TDS | Contractor, professional fees, rent, commission, interest | Deductor | Resident payments |
| 3 | 27Q | Non-Resident TDS | Interest, royalty, technical fees, other income | Deductor | Foreign payments |
| 4 | 27EQ | TCS Return | Tax Collected at Source | Collector | TCS return |
| 5 | 26QB | Property Purchase | Purchase of immovable property | Buyer | Property TDS |
| 6 | 26QC | High-Value Rent | Rent above ₹50,000 per month | Individual / HUF | Personal rent TDS |
| 7 | 26QD | Special Payments | Payments under section 194M | Individual / HUF | One-time TDS |
| 8 | Form 16 | TDS Certificate | Salary income | Employer | Salary proof |
| 9 | Form 16A | TDS Certificate | Non-salary income | Deductor | TDS proof |
TDS Compliance Calendar
Staying compliant with TDS provisions is essential to avoid interest, late fees, and penalties. This TDS Compliance Calendar gives a quick view of all important due dates for TDS payment, return filing, and certificate issuance.
Monthly TDS Payment Due Dates
| Particulars | Due Date |
|---|---|
| TDS payment for any month | 7th of the next month |
| TDS payment for March (Non-Government) | 30 April |
Quarterly TDS Return Filing
Quarterly TDS Return Filing is a mandatory compliance under the Income-tax Act for every person or entity that deducts tax at source. After deducting and depositing TDS with the government, the deductor must file quarterly returns to report details of the deductee, nature of payment, amount paid, and tax deducted. Proper quarterly filing ensures that TDS credit is correctly reflected in the deductee’s Form 26AS and avoids notices, late fees, and penalties.
TDS returns are filed using prescribed forms based on the type of payment. Form 24Q is filed for salary payments, Form 26Q for non-salary payments made to residents, and Form 27Q for payments made to non-residents. These returns must be filed accurately with correct PAN, challan details, and deduction amounts to prevent defaults.
| Quarter | Period | Forms | Due Date |
|---|---|---|---|
| Q1 | April – June | 24Q / 26Q / 27Q / 27EQ | 31 July |
| Q2 | July – September | 24Q / 26Q / 27Q / 27EQ | 31 October |
| Q3 | October – December | 24Q / 26Q / 27Q / 27EQ | 31 January |
| Q4 | January – March | 24Q / 26Q / 27Q / 27EQ | 31 May |
Transaction-Based TDS Returns
Transaction-based TDS returns apply to specific transactions and do not follow the regular quarterly filing cycle. These returns are filed for one-time or event-based transactions where TDS is deducted at the time of payment or credit. Instead of quarterly statements, the deductor is required to file a challan-cum-statement within the prescribed time limit after the transaction.
Common transaction-based TDS returns include Form 26QB for TDS on the purchase of immovable property, Form 26QC for TDS on high-value rent paid by individuals or HUFs, and Form 26QD for certain payments made by individuals or HUFs under specified sections such as 194M. In these cases, a TAN is generally not required, and the return must be filed within 30 days from the end of the month in which the deduction is made. Timely filing is important to avoid late fees, interest, and compliance issues for both the deductor and the deductee.
| Form | Nature of Transaction | Due Date |
|---|---|---|
| 26QB | Purchase of immovable property | Within 30 days from month end |
| 26QC | High-value rent by Individual / HUF | Within 30 days from month end |
| 26QD | Payments under Section 194M | Within 30 days from month end |
TDS Certificates Due Dates
After filing TDS returns, the deductor is required to issue TDS certificates to the deductees as proof of tax deducted and deposited with the government. These certificates help the deductee claim TDS credit while filing their income tax return. Issuing TDS certificates within the prescribed time limits is mandatory and delays can attract penalties.
| Certificate | Applicable For | Period | Period |
|---|---|---|---|
| Form 16 | Salary TDS (Section 192) | Full Financial Year | 15 June of the next financial year |
| Form 16A | Non-salary TDS (Quarterly) | Q1 (Apr–Jun) | 15 August |
| Q2 (Jul–Sep) | 15 November | ||
| Q3 (Oct–Dec) | 15 February | ||
| Q4 (Jan–Mar) | 15 June | ||
| Form 16B | TDS on sale of property (26QB) | Transaction-based | Within 15 days from due date of filing Form 26QB |
| Form 16C | TDS on rent (26QC) | Transaction-based | Within 15 days from due date of filing Form 26QC |
| Form 16D | TDS under Section 194M (26QD) | Transaction-based | Within 15 days from due date of filing Form 26QD |
Late Fee for TDS Returns
Late filing of TDS returns attracts a mandatory late fee under Section 234E of the Income-tax Act. This fee applies when a TDS return is not filed within the prescribed due date, even if the TDS amount has been paid on time.
The late fee is ₹200 per day for each day of delay, calculated from the due date until the return is actually filed. However, the total late fee cannot exceed the amount of TDS reported in that return. This fee is auto-calculated by the TRACES system and must be paid before the return can be filed successfully.
In addition to the late fee, penalties under Section 271H may also be imposed in cases of prolonged delay, non-filing, or filing incorrect TDS returns. Timely and accurate filing helps avoid unnecessary costs, notices, and compliance issues.
Frequently Asked Questions
If TDS has been deducted from your salary, interest, commission, professional fees or other income, the income should generally be reported in your ITR when you are required to file a return.
Important Points:- TDS is only a method of collecting tax in advance.
- The actual tax liability is calculated after considering your total income, applicable tax regime, deductions, exemptions, rebates and special-rate income.
- TDS deducted can be claimed as tax credit in the ITR.
- If excess TDS was deducted, the excess may become refundable after processing of the return.
Official Link: Income Tax e-Filing Portal
TDS is refundable only to the extent that the tax deducted is more than your final tax liability, subject to the applicable rules.
Example:- Total TDS deducted: ₹50,000
- Final income-tax liability: ₹30,000
- Potential refund: ₹20,000
If your final tax liability is ₹50,000, there would normally be no refund merely because TDS was deducted.
Basic Process:
- Check TDS in Form 26AS and AIS.
- Report the relevant income in your ITR.
- Enter/verify the TDS details in the TDS schedule.
- Claim the available TDS credit.
- Complete e-verification of the return.
- The Income Tax Department processes the return and, where applicable, issues the refund.
Official Link: Income Tax Department
On the Income Tax Portal:
- Log in to the Income Tax e-Filing portal.
- Go to e-File → Income Tax Returns → View Form 26AS for tax-credit information.
- Open the AIS section to review TDS/TCS and other reported financial information.
The Income Tax Department states that Form 26AS contains tax deducted/collected information, while AIS contains TDS/TCS along with other information such as SFT, tax payments, demand and refund information.
Official Link: Income Tax e-Filing Portal
Steps:
- Download/check Form 26AS and AIS.
- Report the income against which TDS was deducted.
- Enter the deductor's details and TDS amount where required.
- Select the applicable TDS section.
- Verify the TDS amount against Form 26AS/AIS.
- Submit and e-verify the ITR.
Refund Process:
- Collect Form 16/16A and check Form 26AS/AIS.
- Calculate your total taxable income.
- Report all relevant income in the ITR.
- Claim eligible deductions/rebates according to the applicable regime.
- Claim TDS credit.
- Complete e-verification.
- The department processes the return and determines the final refund, if any.
Official Portal: www.incometax.gov.in
Common TDS statements include:
- Salary TDS: applicable quarterly salary TDS statement.
- Resident non-salary payments: applicable quarterly TDS statement.
- Non-resident payments: applicable statement under the relevant provisions.
- TAN details.
- PAN details of deductees.
- Payment/credit details.
- TDS deduction details.
- TDS challan/payment information.
- Applicable section and rate.
Official Link: Income Tax e-Filing Portal
If ₹50,000 is monthly salary, annual salary would be approximately ₹6 lakh before considering other income and applicable salary components.
Employer TDS is not simply a fixed percentage of monthly salary.
- The employer estimates annual taxable salary.
- The selected tax regime is considered.
- Eligible deductions/exemptions are considered according to the applicable regime.
- Tax already deducted during the year is adjusted.
Steps:
- Check TDS deducted in Form 26AS/AIS.
- Report the corresponding income.
- Claim the correct TDS credit.
- Calculate final tax liability.
- File and e-verify your ITR.
- If TDS exceeds final tax liability, the excess can become a refund.
Professional charges can depend on:
- Number of deductees.
- Number of transactions.
- Salary or non-salary TDS.
- Number of quarters.
- Number of TANs.
- Reconciliation requirements.
- Correction statements.
- Late filing/default resolution.
The refund generally becomes payable after the Income Tax Department processes the ITR and determines that excess tax has been paid.
Refund timing can depend on:
- Date of ITR filing.
- Date of e-verification.
- Accuracy of bank account details.
- TDS/26AS/AIS reconciliation.
- Return processing.
- Any additional verification or outstanding demand.
Examples can include:
- Companies.
- Employers.
- Partnership firms.
- Government bodies.
- Specified individuals/HUFs when TDS provisions apply.
- Other persons required to deduct tax under the applicable provisions.
The person from whose income TDS is deducted does not file the TDS return merely because TDS was deducted. The deductee normally claims the TDS credit in their ITR.
Return-filing requirements depend on total income and other statutory conditions. However, if you are required to file an ITR, you should report the income on which TDS was deducted and claim the TDS credit.
Why filing may still be important:
- To claim an eligible TDS refund.
- To disclose the income against which TDS was deducted.
- To reconcile Form 16/16A with the return.
- To maintain proper tax records.
If ₹70,000 is monthly salary, the annual salary is approximately ₹8.40 lakh before considering other salary components, deductions and other income.
The employer generally calculates salary TDS based on:
- Projected annual salary.
- Selected tax regime.
- Eligible deductions/exemptions.
- Other income declared to the employer, where applicable.
- TDS already deducted during the year.
Key 2026 transition points:
- Salary TDS provisions are consolidated under Section 392 of the Income Tax Act, 2025.
- Other TDS provisions are broadly consolidated under Section 393.
- The Income Tax Department states that TDS rates and monetary thresholds have been largely retained.
- Payments/credits up to 31 March 2026 generally continue under the Income-tax Act, 1961.
- Payments/credits from 1 April 2026 are governed by the applicable provisions of the Income Tax Act, 2025.
- Deductors need to update payroll, accounting and TDS-return systems for the new section numbering and reporting requirements.
Official 2026 TDS Update: Income Tax Department – TDS Compliance
TDS thresholds differ according to the nature of payment, recipient and applicable provision.
Examples of payments where TDS rules may apply include:
- Salary.
- Interest.
- Rent.
- Commission or brokerage.
- Professional fees.
- Contract payments.
- Purchase of certain goods/property transactions.
- Payments to non-residents.
The Income Tax Department states that the monetary thresholds under the new 2026 framework are largely the same as under the earlier provisions.
Common examples include:
- Salary payments.
- Interest payments.
- Rent.
- Professional fees.
- Commission.
- Contract payments.
- Certain property transactions.
- Certain payments to non-residents.
- The TDS appears as tax credit.
- The income must still be reported where applicable.
- TDS credit can be claimed in the ITR.
- Excess TDS may result in a refund.
Key changes include:
- New consolidated TDS section numbering.
- Updated forms and reporting framework.
- Payroll and accounting systems need to use the applicable new provisions from April 2026.
- The Income Tax Department states that TDS rates and monetary thresholds are largely unchanged.
- TDS credit for FY 2025-26 continues to be reported in the AY 2026-27 framework.
Current framework includes:
- Quarterly reporting of TDS continues.
- Salary TDS reporting uses the applicable new framework for payments from April 2026.
- Non-salary resident TDS reporting uses the applicable new framework.
- Non-resident TDS reporting has corresponding updated forms.
- Deductors should reconcile TDS deposited with TDS statements.
- Incorrect section references can require correction statements.
Official Source: Income Tax Department – TDS Compliance
Businesses should monitor:
- New section numbers.
- New statutory forms.
- Updated TDS return utilities.
- TRACES updates.
- Income Tax Department circulars and notifications.
- Changes to payroll and accounting software.
For current changes, taxpayers should rely on official Income Tax Department notifications and updates rather than social-media summaries.
A 2% rate can apply to particular payments or circumstances under specific TDS provisions.
Example:
Under Section 194N, TDS at 2% can apply to specified cash withdrawals above ₹1 crore where the applicable filing conditions are satisfied. For certain persons who have not filed ITRs for the prescribed preceding years, different thresholds and rates can apply.
Official Link: TDS on Cash Withdrawal – Section 194N
Examples where TDS may not apply can include:
- Payments below the applicable statutory threshold, where no other provision applies.
- Transactions specifically excluded by the relevant TDS provision.
- Payments where a valid lower/nil deduction certificate applies.
- Specified exempt recipients or transactions, where the law provides an exemption.
- Transactions falling outside the scope of the relevant TDS provision.
The applicable rate depends on what the ₹20 lakh represents.
For example:
- ₹20 lakh salary → salary TDS calculation.
- ₹20 lakh professional fees → applicable professional-fee TDS provisions.
- ₹20 lakh interest → applicable interest TDS provisions.
- ₹20 lakh rent → applicable rent TDS provisions.
- ₹20 lakh cash withdrawal → Section 194N may become relevant depending on the taxpayer's previous ITR-filing history.
- ₹20 lakh gift → gift-tax rules are considered rather than treating it automatically as TDS.
TDS rates vary significantly by payment type, so there is no single FY 2025-26 TDS rate.
Common categories include:
- Salary.
- Interest.
- Contract payments.
- Professional or technical fees.
- Commission/brokerage.
- Rent.
- Property transactions.
- Payments to non-residents.
General Process:
- Obtain and maintain an active TAN where required.
- Collect PAN and payment details of deductees.
- Calculate TDS under the applicable provisions.
- Deposit TDS within the prescribed due date.
- Prepare the quarterly TDS statement.
- Validate the statement using the prescribed utility/process.
- Submit the statement through the applicable filing mechanism.
- Download/save the acknowledgement.
- Issue the appropriate TDS certificate to the deductee.
Official Forms & Information: Income Tax Department – Forms
Basic calculation process:
- Estimate the employee's annual salary.
- Add taxable salary components and other income declared for TDS purposes where applicable.
- Apply the employee's selected tax regime.
- Consider eligible deductions/exemptions according to the applicable law.
- Calculate annual tax liability.
- Adjust applicable rebate and other reliefs.
- Spread the remaining annual TDS over the applicable salary payments.
- Adjust TDS already deducted during the year.
Official 2026 TDS Compliance: Income Tax Department
Under the Income Tax Department's current Section 194N guidance:
- For a person who has filed ITR for the prescribed preceding three-year period, TDS at 2% applies to cash withdrawals exceeding ₹1 crore.
- For a person who has not filed ITR for any of the preceding three assessment years, TDS can apply above ₹20 lakh and a higher rate can apply above ₹1 crore.
- The rule concerns cash withdrawals, not ordinary bank transfers.
- Specified categories such as certain government entities, banks and other notified persons can have exclusions.
Official Link: Section 194N – TDS on Cash Withdrawal
For example:
- If the prescribed previous ITR-filing condition is satisfied, the ₹50 lakh withdrawal is below the ₹1 crore threshold at which the 2% Section 194N TDS begins.
- If the taxpayer has not filed ITR for any of the preceding three assessment years, TDS can apply once aggregate cash withdrawals exceed ₹20 lakh.
Official Link: Income Tax Department – Section 194N
TDS applicability depends on:
- Nature of payment.
- Amount of payment.
- Payer's status.
- Recipient's status.
- Applicable threshold.
- Residential status.
- Applicable lower/nil deduction certificate, if any.
The Income Tax Department's 2026 guidance states that the new framework consolidates TDS provisions but largely retains the existing rates and monetary thresholds.
Official Link: Income Tax Department – TDS Compliance
